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Exciting New features in Microsoft Teams

Microsoft has announced a number of new features, some have already been introduced and some are being introducing in the next few months.  With working from home becoming the ‘new normal’, it is important now more than ever, to make sure you are properly set up on Microsoft Teams and using it to its full potential.

Here is a summary of some of the new features in Microsoft Teams:

Together Mode

This is designed to make people feel like they are in the same meeting.  Using “AI Segmentation technology”, multiple video feeds are digitally placed in a shared background.  This scales up to 49 people at the same time.  Currently there is “together mode in auditorium” and “together mode in coffee shop” available, with more “room” types to follow.

Large Gallery View

This shows up to 49 meeting video feeds.

Live Captions now with Speaker Attribution

When someone is speaking, it will now show the name of the speaker and live captions of what they are saying.

Live Transcript in Meeting

There is a live transcript of what’s being said in the meeting which is also available for review after the meeting.  This is very useful to be able to refer back to in case you missed something during the meeting or need to check back on something like an action point.

Microsoft has recently moved from having 250 active participants to 300 and their intention is to move to 1000 participants in the future.  If you use the Whiteboard facility in your meetings on Teams then you will soon be able to enjoy improved collaboration including faster loading times, sticky notes, text and drag and drop capabilities to give you better organisation of your whiteboard.  This will also enable team members who don’t have access to a touchscreen device to participate in whiteboarding sessions too.  Microsoft has also announced some exciting new features relating to staff wellbeing.  To find out more, watch this great video.

In a previous blog post we told you about the benefits of using Microsoft Planner with Teams, one of the exciting new features introduced by Microsoft this month is that SharePoint lists are now available in Teams.  This enables you to create lists to manage work and collaborate with your team by adding the list to a channel in Teams.

Teams is becoming an integral part of our day-to-day working life, from conference calls, holding team meetings to online collaboration, all the Microsoft 365 products are becoming intrinsically linked to improve efficiency and productivity with Teams being the cornerstone.

Ilkley IT Services want to make sure you are getting the most out of your Microsoft 365 products and we understand how confusing it can be.  We will talk you through every aspect of the various products within the Microsoft 365 range, how these will benefit you, and also how the products work together to ensure improved productivity, efficiency and collaboration for you and your team.  Get in touch with us today, we would love to hear from you!

Microsoft 365 Spotlight focus: SharePoint

Microsoft 365 has so many different products that users often feel overwhelmed with not knowing which ones to use and how to use them and then end up not using many of them at all. In this blog series we will spotlight each of the Microsoft products and break them down to show you the benefits of using each one and how you can incorporate them into your business to help you to work more efficiently.

Microsoft SharePoint is primarily a document management and storage system, but it is also highly configurable. It is a secure place to store, organise, share and access information from any device. It helps you to manage content, knowledge and applications to empower teamwork, quickly find information and seamlessly collaborate across the organisation.

Let’s look at the main advantages of using Microsoft SharePoint:

Saves you money:
Having a total cloud solution as part of your Microsoft 365 subscription, which you are already paying for, eliminates the costs of a separate cloud account and data storage plan. Also, simplifying your operating systems, can prevent you from spending additional money on fixing issues.

Enhanced Security:
Security is an everyday concern for businesses. Using SharePoint can prevent some of those security issues. Your teams can share vital information without revealing any sensitive information in documents through SharePoint real-time collaborations. Hosting your information on a single platform also reduces your risk of attacks. You can monitor user behaviour to help ensure compliance with any internal policies you might have.

Collaboration:
SharePoint is a platform which makes it easy to create and share business information from a single location. It can seamlessly connect employees with documents and information.

Easy Information Exchange:
Easy information exchange goes hand in hand with improving collaboration. Simplifying access to business information for everyone enables collaboration and keeps everyone informed and up to date. Also, users won’t have the same version control issues that are experienced when storing files on a server, you can maintain a single document, allow multiple users to continuously update it, all with a record of the changes and the ability to revert back to an earlier version if needed.

Better productivity:
Microsoft SharePoint makes it easier to transmit data, track information, work on documents and group projects and so much more without confusion or delays.

A more productive workforce means better business efficiency and profitability. Using Microsoft SharePoint can transform the way you store information and your team works and collaborates. If you are not using Microsoft SharePoint yet, it is worth seriously considering starting to use it within your business.

If you feel overwhelmed by the various features of SharePoint, and are confused about how to set it up to use it to its full potential, our team at Ilkley IT can help you to customise it for your organisation. We will talk you through every aspect of SharePoint, explaining each feature and how it works to ensure you are up and running in no time!  Contact us today, we would love to have a chat with you!