With the events of the last 3 months, it feels as if almost overnight everything changed. Businesses have had to be flexible and adjust to the changing environment. Many people found themselves, for the first time, having to adjust to working remotely and from home. If it is the first time you are working from home or even if you have worked from home before, but now it is for an extended period, how can you make sure that your workspace is set up effectively to enable you to be the most productive, stay connected with your colleagues and to manage your time efficiently?
Here are our 5 top tips for working from home:
Set up your physical workspace:
This is the most important tip – choose a designated workspace specifically for where you will work, separate from personal space, this will minimise disruptions for you. This space should have good ventilation and lighting and a proper desk and office chair. It is important to sit at your desk correctly and have your screen as close to in line with eye level as possible and to have the correct posture. You will need a secure, password-protected Wi-Fi network and when using a wireless connection, you will need to consider your distance from the router as this may affect the quality of your connection. If you do have the space in your workspace, extra monitors can really increase productivity and help you to get more work done.
Set up your virtual workspace:
Working in the cloud allows you to collaborate and stay productive online from wherever you are working. Microsoft has products such as OneDrive, OneNote, PowerPoint, Excel and Word which make collaborating with colleagues and syncing documents very easy. With these tools you can make your documents virtual and accessible on the web across all devices. Always make sure you back up the documents you are working on in the cloud.
How to stay focused:
For many people it is the first time you are working from home and so it might feel very strange and take a while to get used to it. It is important to create a routine, wake up at the same time every day and give yourself enough time to do everything you need to do before starting work. Set an ‘end time’ and finish work at the same time every evening so that you can relax before going to sleep. Tidy up after the day and create to-do lists for the next day. Block off time for specific tasks. If you find it difficult to concentrate, try working in 25-minute chunks. There are many ways to do this, one such app is the Pomodoro Technique (https://bit.ly/2MW5vib) which you can use to manage your time.
Look after your wellbeing:
Have a lunch break and regular screen breaks. Make time for exercise whether it is 10 minutes or 60 minutes. Go for a walk and get some fresh air whilst making a call. It is easy to keep snacking during the day but plan healthy and nutritious meals and stick to designated mealtimes. Celebrate your achievements throughout the day, for example if you tick something off your to-do list, celebrate it, if you complete a difficult task that you have been putting off, congratulate yourself. This will keep you motivated to keep powering through your to-do list! Why not try meditation, this technique can really help to keep you calm, manage stress levels and sleep better.
It is easier now more than ever to keep connected to your colleagues and clients using one of the many video conferencing platforms such a Microsoft Teams. Make it a habit to connect frequently with your colleagues either daily or weekly. Looking specifically at the platform Microsoft Teams, it allows you to record a presentation to a client or training with colleagues, which you can then share afterwards, it also gives you the facility to share your screen during meetings and facilitates collaboration through the chat facility, making it easy to send a quick message or share a document, updates etc. Using a camera on video calls helps you to connect with colleagues and clients, read our 5 Top Tips for Successful Video Conferencing for more about this topic.
If you need help with adjusting to working from home, setting up a secure workspace and solving Wi-Fi or printer issues, then the team at Ilkley IT can help you to make sure you are set up to work effectively and productively. Ilkley IT can also offer advice and recommendations on the Microsoft Products mentioned and get you up and running and using them very quickly and easily. Contact us today, we would love to have a chat about how we can help!