Why move to Office 365?

by | Mar 9, 2018 | Small Business IT


Office 365 has revolutionised the business landscape. With more than 50 million active monthly users Office 365 is being adopted more and more, leading to a 47% rise in revenue from commercial Office 365. One of the great advantages of Office 365 is that it has so many different plans; there’s one to suit every business.

Below are several scenarios. In each scenario the company would benefit from a migration to Office 365. If these scenarios resonate with your business situation, then perhaps you would benefit from moving over to Office 365 too.

Scenario 1 – Your staff are operating on different versions of Office.

If your staff are working from different versions of Office, then your business is not operating at its best. Updating your systems gradually or employing new staff are both ways you can end up working on different versions. Working on different versions of Office may not seem like a big problem on the surface, but it can cause lost files and compatibility issues.

With Office 365 your staff are all on the same version. It’s easy to update to the newest version ensuring you’ll always have the latest features and security patches. Further to this, we offer managed support which can include setting up and managing your Office 365 subscription, including updating Office 365 for you.

Scenario 2 – You’re still using Outlook 2007 or Outlook 2010.

October 2017 saw the end of support for Outlook 2007 and Outlook 2010. They no longer connect to the online Exchange service from Office 365 and so no longer function properly.

Office 365 ensures that you’re always using the most up-to-date version and unlike Outlook 2016 (your other option), it will never reach the point of expiration or even being unsupported. As mentioned earlier, our managed support includes setting up and managing your Office 365 subscription, including ensuring you’re on the latest version.

Scenario 3 – Your business has become more mobile

If you’re staff are starting to work more and more on the go and are going to conferences and client meetings for example, then being able to access Office 365 on more than one device would be a huge advantage.

Office 365’s Business Premium package allows you to install Office (Word, PowerPoint etc.) on up to 5 devices per user. This will enable you to seamlessly continue working whilst you’re out and about, keeping productivity up. Not to mention the extra business you’ll receive just from being able to attend client meetings, conferences, and generally being able to work on the go.

Scenario 4 – Your business demands that you invest elsewhere

Buying exchange servers and box copies of Office eats up a huge chunk of your budget, and that’s before we consider maintenance costs and the eventual replacement of the product (often with a more expensive version). Your business might require investment elsewhere, so you simply can’t spend your budget on these items.

Office 365 works as a subscription model. This means that you pay a small monthly fee rather than shelling out a huge sum all at once. This operational expenditure (rather than capital expenditure) model will allow you to invest elsewhere in your business because you’ll be freeing up your cashflow. Not only will you be able to invest elsewhere, but you’re also getting a better product too.

Scenario 5 – You’re concerned about compliance

Organisations, by law, must comply to certain regulations. Each business sector will have its own industry standards and policies to comply to as well as wider regulations like GDPR. These usually involve businesses offering complete transparency with their operations and generally adopting good business practice. Organisations often need auditing and legal hold capabilities in order to achieve this.

Office 365 allows an Exchange Online Archiving bolt-on to be added to any Office 365 plan. Having said this, you should also consider the E3 plan as the archiving capability comes as standard. This provides the ability to audit emails, and can be used an legal evidence if necessary.

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Why Ilkley IT Services?

We help small and medium sized businesses who don’t have an in-house IT department maximise and maintain their business IT infrastructure.

We constantly monitor your PCs, network and other IT devices. We’ll often prevent problems from happening without users even knowing, meaning you and your staff continue to work uninterrupted.

On the rare occasions when things do go wrong we’re ready to respond quickly and efficiently. With our vast experience and investment in the best tools we are well equipped to get you back up and running in the quickest possible time.



How can we help?

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