How to make IT in your business more flexible

If 2020 has taught us anything, it is that we need to be flexible and adjust to a changing environment.  Many people are now working from home and businesses have had to adapt and get employees set up so that they can continue to work and be productive without any issues.

There are some steps that you can take to make the IT in your business more flexible.  Let’s look at these:

Moving to a cloud-based phone system:

Users can take handsets home or use softphone apps on their phones or computers.  Ilkley IT can get set this up for you through one of our partners.

Moving files to a cloud-based system such as SharePoint:

Having your files on a cloud-based system is a secure place to store, organise, share and access information from any device.  It helps you to manage content, knowledge and applications to empower teamwork, quickly find information and seamlessly collaborate across the organisation.

It provides enhanced security and removes the need for a VPN. We have written previously about the benefits of using Microsoft SharePoint, read our blog post here.

Using Microsoft Teams for keeping communication going between staff members:

Teams is becoming an integral part of our day-to-day working life, from conference calls, holding team meetings to online collaboration.  It is the perfect platform to use to communicate with colleagues and can really help departments to continue to work effectively.  There are always new features being introduced in Teams, all focused on improving productivity and efficiencies.

Investing in laptops instead of PCs:

Buying laptops rather than PCs provides more flexibility for staff and businesses.  It will allow staff members to easily work from home if they have to. Laptop docks and monitors can still be used when in the office.

Move to Cloud Software:

Many software companies have cloud-based software products, such as CRM (HubSpot or SalesForce) and Accounting and payroll packages (Xero).  Cloud-based products can be accessed at any time from any location, whether you are working remotely or from the office.  Accessing tools in the cloud is very secure and provides a huge amount of flexibility.

Moving away from physical servers completely:

It might be time for you to seriously consider swapping your physical servers for virtual ones in the cloud.  All elements of your server infrastructure can be moved to the cloud.  There are many benefits to using Microsoft 365 Premium, all the products are becoming intrinsically linked to improve efficiency and productivity across your business.

If you have been thinking about making changes in your business and wondering how to make your IT more flexible, then get in touch with Ilkley IT.  Our experienced team can help you every step of the way with all the aspects mentioned and so much more.  We can implement the changes and get you up and running in no time with minimum disruption to you and your team.  We would love to hear from you and learn more about your systems and understand your business needs so we can find the best solution for you.  Get in touch today on 01943 601601.