Just how important is Email Security?

Cyberattacks are rapidly increasing every day with hackers becoming more and more sophisticated and the scams more elaborate than ever before.  It is reported that in 2019, around a third of businesses in the UK identified at least one breach or attack each month. The most common types are phishing attacks comprising 80% along with impersonating emails, viruses, spyware or malware including ransomware.

Let’s look at the jargon being used surrounding these attacks so we can really understand this threat.  Malware is a word used to describe any type of malicious software which usually piggybacks on an email or document containing links, Ransomware is typically spread through phishing emails and Phishing is the use of technology to lure victims into providing sensitive and personal information.

5 ways to identify a phishing email:

  1. If the email asks you to confirm personal information, such as banking details or login credentials, information that you would not usually provide.
  2. The web and email addresses do not look genuine – at a quick glance these might look correct but on closer inspection, they will be slightly varied but intended to look genuine. Hover over any links in the body of the email as these might be malicious.
  3. It is poorly written – if the email is full of spelling and grammatical errors, there is a strong possibility it is a phishing email. Legitimate emails from companies will be written professionally and checked for spelling and grammatical errors.
  4. There is a suspicious attachment – it is always good practice to scan attachments using antivirus software particularly if you receive an email out of the blue with an attachment that you weren’t expecting.
  5. The email is designed to make you panic – it is common that phishing emails will incite panic in the recipient as it will ask for immediate action to be taken on personal items such as bank accounts.

Office 365 has a solution to help protect your emails, files and online storage.  Office 365 Advanced Threat Protection (ATP) protects your mailboxes, files, online storage, and applications against new, sophisticated attacks. It offers protection for all the major Microsoft apps such as Microsoft Teams, Word, Excel, PowerPoint, Visio, SharePoint Online, and OneDrive for Business.

Office 365 Advanced Threat Protection (ATP) offers the following benefits:

  1. Safe Attachments: ATP protects you against unsafe attachments and provides you with a malware-free, cleaner inbox.
  2. Safe Links: ATP blocks users from clicking on malicious links.  If a link they click on is unsafe, the user will either be informed that the site’s been blocked or warned not to visit it.
  3. Spoof Intelligence: This detects when a sender appears to be sending an email on behalf of one or more user accounts within one of your organisation’s domains.  It enables you to review all senders who are spoofing your domain, and then choose to allow the sender to continue or block the sender.
  4. Quarantine: Messages identified by the Office 365 service as spam, phishing mail or potentially containing malware can be sent to quarantine.

The impact of a cyberattack is not only time consuming but costly. One accidental or careless click by an employee has the potential to compromise your entire network.  Office 365 Advance Threat Protection offers industry-leading, comprehensive protection, can your business really afford to be without it?

No one is safe from these attacks, all businesses are a potential target and need to remain vigilant, don’t wait until you have been the victim of a cybercrime to take action.    Ilkley IT Services can help you to get the protection you need so that you can have peace of mind and get on with running your business.  Contact us today to find out more.